We are searching for a talented, motivated, and masterful multitasker to execute exceptional and unforgettable events. The Event Coordinator oversees all aspects of event planning and management, including evening programs for groups. The Special Events Coordinator must be comfortable working with large groups of people, controlling group dynamics with a positive attitude, and the ability to adapt to a shifting schedule. This is a full-time position.
The highest priority is to assist the Special Events Team with the execution of special events occurring after 5 pm. You should have substantial experience in planning, organizing, and executing events. Excellent customer service skills and exceptionally dependable attention to detail in all aspects of work. Must have a flexible schedule, as events occur on weekends, weekdays, and evenings. This position does require long periods of standing, as well as moving and lifting furniture.
Event tasks include, but are not limited to:
On-site for the day of event
Ability to delegate event planning tasks to other staff members where necessary.
Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors, and managing take-down.
Purchasing food and supplies
Maintaining inventory and materials
Acting host to guests
Support the Events Team
Coordination responsibilities include but are not limited to:
Coordination of multiple programs at one time
Checking in with the group leader and acting as a host to groups
Dividing large groups into smaller groups of no more than 15
Supporting the Educator in any needs they may have
Respond quickly and efficiently to calls over the walkie talkie
Making sure guests leave the Museum safely
Shutting down 97 Orchard Street and 103 Orchard Street
Learning and leading tours of the historic tenement, 97 Orchard Street
A Bachelor’s degree or at least two years of event production experience;
A passion for people and communication
Sales skills and ability to build productive business relationships
Strong creative skills and an ability to take projects from creative vision to completion
Excellent organization, oral, and written communication skills;
Excellent judgment and critical thinking skills
Demonstrated ability to handle multiple projects in a fast-paced environment
Ability to respond to emergencies in a calm and efficient manner;
Must be self-motivated and able to initiate projects and ideas;
Proficiency in Microsoft Office programs required, specifically Word, Outlook, and Excel.
Strong team-building skills and an ability to thrive in an environment with many stakeholders.